JOB SUMMARY:
The Town Clerk will be responsible for the preparation, documentation and storage of agendas, minutes, resolutions, ordinances and other various city documents. Manages city elections and acts as the official custodian of records for the City of Brock. The Town Clerk provides support to the Mayor and City Council.
ESSENTIAL JOB FUNCTIONS:
- Compiles, develops and distributes meeting materials and agenda’s for the Council, established committees and boards; assists in setting up council chambers, meeting rooms and/or other locations used to accommodate the needs of all anticipated attendees; attends public meetings, and workshops; monitors recording equipment and takes notes; submits minutes for review and approval; finalizes and makes minutes available pursuant to applicable statues, rules, policies, procedures and/or requirements.
- Manages elections. Posts all legal notices as required by state law; coordinate and conducts the election process, recruits election judges and clerks; monitors candidate filing of required reports; accepts applications from candidates to be placed on the ballot.
- Identifies and recommends long and short range strategic plans for areas of responsibility; compiles, identifies, presents, justifies and monitors budget; reviews, identifies, recommends and implements policies and procedures for areas of responsibility; interfaces with news media regarding City Council and other city business.
- Works with the public, in person, by phone and through correspondence; responds to questions regarding access to archived and immediately available records; responds to requests under the Open Records Act; assists citizens, various agencies, and City personnel with requests for or questions concerning records management; provides support/assistance to other departments in implementing their records into laser fiche; maintains electronic imaging of Town Clerk files and other departmental files to include indexing, storage, and retrieval of records.
- Performs other duties as assigned by the Mayor
OTHER JOB FUNCTIONS:
- May be required to obtain and retain appointment as a Notary Public for the State of Texas.
- Will be required to work hours outside the traditional work week/schedule.
PHYSICAL REQUIREMENTS: Essential functions, as defined under the Americans with Disabilities Act may include, but are not limited to, the essential job functions listed above.
REQUIRED EDUCATION, DEGREES, CERTIFICATES, and AND/OR LICENSES: High School Diploma is required and preferable five years relevant work experience as an Administrative Assistant, Legal Assistant, or closely related experience. Texas Municipal Clerks Certification or the ability to obtain clerks certification within three (3) to five (5) years.
EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS: Proficient in the use of Microsoft Word and Excel programs; knowledge of personal computers; thorough knowledge of business organization, office practices, and clerical methods; thorough knowledge of grammar and spelling; ability to deal effectively and courteously with the public and communicate in a clear voice; ability to handle difficult office situations with diplomacy; and ability to maintain confidentiality of all aspects of job assignments.
